Find UK People® / Pavilion Digital Marketing Ltd (“We”) are committed to protecting and respecting your privacy.
1. INFORMATION WE MAY COLLECT FROM YOU
1.1 We may collect and process the following data about you: –
1.1.1 Information that you provide by filling in forms on our website www.findukpeople.com (our “Site”). This includes information provided at the time of registering to use our Site, subscribing to our service, posting material or requesting further services. We may also ask you for information when you report a problem with our Site.
1.1.2 If you contact us, we may keep a record of that correspondence – we record all inbound call and web enquiry data including name and telephone number and retain that data for up to 2 years. This retention period is deemed necessary due to the sensitive nature of our information provision.
1.1.3 We may also ask you to complete surveys that we use for research purposes, although you do not have to respond to them.
1.1.4 Details of transactions you carry out through our Site, this information is retained indefinitely and can be requested for deletion after a period of 24 months.
1.1.5 Details of your visits to our Site including, but not limited to, traffic data, location data, mobile platform and unique device identifiers (“UDID”), and other technical identifiers and communication data, whether this is required for our own billing purposes or otherwise and the resources that you access.
2. COOKIES AND IP ADDRESSES
2.1 We may collect information about your computer, including where available your IP address, operating system, browser type, referring and exit URLs, general onsite behaviour and usage, and other similar information by using Cookies. These are files that contain information that is transferred to and stored on your computer or mobile device. Cookies enable us to operate our Site effectively and deliver a better and more personalised service to our Users. Our Cookies are not used to collect personally identifiable information about you.
2.2 Types of Cookies
We categorise below the types of Cookies that we use, together with a brief description of what they are used for. This list is not exhaustive:
Strictly necessary Cookies are essential to enable you to receive a Service on our Site. This includes for example, Cookies enabling you to log into the Site so that we can authenticate your access to your Account and purchase Services and so as to comply with the law (e.g. to help keep your visit to the Site secure). They also enable us to provide help facilities such as “Live Chat”. We would not be able to operate our Site without using such strictly necessary Cookies.
Functionality Cookies allow the Site to store information about your preferences when you return, so as to allow us to customise our Site according to your individual interests. They also allow us to note your browser’s capabilities so that everyone’s browsing is as responsive as possible and by measuring any errors that occur so that they can be resolved swiftly.
Performance Cookies collect non-personal information about user metrics and how you may use our Site. This includes third party website analytics Cookies such as Google Analytics and DoubleClick.
In addition to our use of technologies as described we may permit certain third party companies to help us tailor advertising that we think may be of interest to you based on your use of our Site and to otherwise collect and use data about your use of our Site. Please see 2.3 below for more information about how this is undertaken.
Social Network Sharing
Where you elect to share online content through social networks like Facebook and Twitter, these Companies may set third party Cookies on your device. Some parts of our Site may also use AddThis to provide sharing features. Their Privacy Policies can be accessed as follows:
3. WHERE WE STORE YOUR PERSONAL DATA
3.2 All information you provide to us is stored on our secure servers. Any payment transactions will be encrypted [using SSL technology]. Where we have given you (or where you have chosen) a password which enables you to access certain parts of our Website, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.
4. USES MADE OF THE INFORMATION
4.1 We use information held about you in the following ways for example:
- To process your request and obtain new address tracing information from third parties
- To update you on our products where we have consent from you
- To send any completed reports to you
- To keep a record of your instruction for compliance and any future customer service interaction such as a retrace request.
- To contact you in the event of an update to supplied information
- For the prevention of crime and fraud
4.1.1 To ensure that content from our Site is presented in the most effective manner for you and for your computer.
4.1.2 To efficiently provide you with relevant information, and or services that you request from us or which we feel may interest you, where you have consented to be contacted for such marketing purposes.
4.1.3 To carry out our obligations arising from any contracts entered into between you and us.
4.1.4 To allow you to participate in interactive features of our service, when you choose to do so.
4.1.5 To notify you about changes to our service, new features or other offers that we can provide where you have consented to this.
4.2 We may also use your data where you have consented to use your data, to provide you with information about services which may be of interest to you and we or they may contact you about these by e-mail, telephone or SMS.
4.3 If you are an existing customer and you have consented to our marketing, we will only contact you by electronic means (e-mail or SMS) with information about goods and services similar to those which were the subject of a previous sale to you.
4.4 If you are a new customer and you have consented, and where we permit selected third parties to use your data, we (or they) will contact you by electronic means only if you have consented to this.
4.6 We do not disclose information about identifiable individuals to advertisers or any unauthorised third parties.
5. DISCLOSURE OF YOUR INFORMATION
5.1 We may disclose your personal information to any member of our group, which means our subsidiaries, our ultimate holding company, authorised partner companies and its subsidiaries, as defined in section 1159 of the Companies Act 2006.
5.2 We may disclose your personal information to third parties as detailed below:
- For the processing of the requested trace such as to credit agencies or other third party tracing data providers to obtain new address information
- We do not sell, rent or disclose your information to any third party for marketing without your express consent
- Email marketing where we have consent by you to contact you we use Mailchimp email services for the storage of your customer data full details on Mail chimp can be viewed here
- Storage of our customer data in encrypted cloud data systems for example on Amazon encrypted servers
- For the prevention of crime and fraud
5.2.1 In the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets.
5.2.2 If Pavilion Digital Marketing Limited or substantially all of its assets are acquired by a third party, in which case personal data held by it about its customers will be one of the transferred assets.
5.2.3 If we are under a duty to disclose or share your personal data in order to comply with any legal obligation or where it is reasonable that such disclosure is necessary to comply with any relevant legal requirements. This may include the requirement to disclose your personal data to the Police or other enforcement or regulatory agencies, including the Information Commissioner’s Office (ICO), in the event that it might assist with an investigation.
5.2.5 Family & Friend tracing – consent option
We may under certain circumstances, for family or friend tracing only, require consent from you and the subject of the search to release their data to you. We pre-obtain your consent on our online order form system and initiate this procedure automatically. We do this so that we may initiate this if appropriate without further contact with yourself.
This will be selected at the time of ordering when you request a family or friend trace – we can then contact the subject of the trace to obtain consent for their details to be released to you. If the subject declines the fee is retained as we have traced the subject but they have declined release of their data.
We give the subject of the trace 3 options, Consent to release information to you, Consent to pass a letter on from you or Decline. This action allows for compliance with GDPR for family or friend tracing.
By entering your contact details in the contact forms on our website you consent to being contacted by Find UK People® and our connected companies held or controlled by Pavilion Digital Marketing ltd. We operate a double opt in on all email marketing and will always have an unsubscribe link within any email sent, all unsubscribe requests are immediate. We always treat your data with care and never pass your details to third parties outside of our control Group. If you’d like to withdraw your consent to being contacted please contact us.
Credit Card Information
We do not store credit card details nor do we share customer details with any unauthorised 3rd parties.
Personal Identification Information
We may collect personal identification information from Users in a variety of ways, including, but not limited to, when Users visit our site, register on the site, place an order, subscribe to the newsletter, respond to a survey, fill out a form, and in connection with other activities, services, features or resources we make available on our Site. Users may be asked for, as appropriate, name, email address, mailing address, phone number, credit card information. Credit card information is not stored or processed by Find UK People® but by our merchants Paypal or Wepay or Stripe. We will collect personal identification information from Users only if they voluntarily submit such information to us. Users can always refuse to supply personally identification information, except that it may prevent them from engaging in certain Site related activities.
Non-personal Identification Information
We may collect non-personal identification information about Users whenever they interact with our Site. Non-personal identification information may include the browser name, the type of computer and technical information about Users means of connection to our Site, such as the operating system and the Internet service providers utilized and other similar information.
Web Browser Cookies
How we use collected information
Find UK People® may collect and use Users personal information for the following purposes:
- To improve customer service – Information you provide helps us respond to your customer service requests and support needs more efficiently.
- To personalize user experience – We may use information in the aggregate to understand how our Users as a group use the services and resources provided on our Site.
- To improve our Site – We may use feedback you provide to improve our products and services.
- To process payments – We may use the information Users provide about themselves when placing an order only to provide service to that order. We do not share this information with outside parties except to the extent necessary to provide the service.
- To run a promotion, contest, survey or other Site feature – To send Users information they agreed to receive about topics we think will be of interest to them.
- To send periodic emails – We may use the email address to send User information and updates pertaining to their order. It may also be used to respond to their inquiries, questions, and/or other requests. If Users decides to opt-in to our mailing list, they will receive emails that may include company news, updates, related product or service information, etc. If at any time the User would like to unsubscribe from receiving future emails, we include detailed unsubscribe instructions at the bottom of each email. All of our marketing email lists are double opt-in for consent.
How we protect your information
We adopt appropriate data collection, storage and processing practices and security measures to protect against unauthorized access, alteration, disclosure or destruction of your personal information, username, password, transaction information and data stored on our Site.
Sensitive and private data exchange between the Site and its Users happens over a SSL secured communication channel and is encrypted and protected with digital signatures. Our Site is also in compliance with PCI vulnerability standards in order to create as secure of an environment as possible for Users.
Sharing your personal information
We do not sell, trade, or rent Users personal identification information to others. We may share generic aggregated demographic information not linked to any personal identification information regarding visitors and users with our business partners, trusted affiliates and advertisers for the purposes outlined above.
Third Party Websites
Users may find advertising or other content on our Site that link to the sites and services of our partners, suppliers, advertisers, sponsors, licensors and other third parties. We do not control the content or links that appear on these sites and are not responsible for the practices employed by websites linked to or from our Site. In addition, these sites or services, including their content and links, may be constantly changing. These sites and services may have their own privacy policies and customer service policies. Browsing and interaction on any other website, including websites which have a link to our Site, is subject to that website’s own terms and policies.
Your acceptance of these terms
By using this Site, you signify your acceptance of this policy and terms of service. If you do not agree to this policy, please do not use our Site. Your continued use of the Site following the posting of changes to this policy will be deemed your acceptance of those changes.
Last updated: 12th April 2020